The Kolvoord Community Room|
Kolvoord Community Room Policy
Accepted by the Brownell Library Trustees 4/20/10,
The Brownell Library is a department of the Village of
Essex Junction. The Kolvoord
Community Room Shall be available to groups for
participation in activities of an
educational, cultural, intellectual or charitable nature.
The building's main function is as a
library; other uses are welcome and encouraged, so long as
they do not interfere with the ability of the library staff to serve the library needs of
the community. This facility is
available to the people of the community on an equitable
basis, regardless of beliefs or
affiliations of the individuals or groups requesting their
use. The library does not advocate or endorse the viewpoints
expressed by community room users.
The following regulations govern the use of the Community
1. The room may be used by any member of the community as a
meeting space for any lawful activity appropriate to the size and nature of
the room. The first priority for its use is for any programs sponsored by the
Permission to use the room will be granted in the following
2. Non-profit groups. Only not for profit
will be permitted to use the Kolvoord Community Room. The
room is not for
2. Reservations may be made at the main Circulation Desk on
a first-come, firstserve
basis. Groups may only use the room once per month.
Reservations shall be
allowed up to three months in advance; however, if the use
of the Community
Room is in conflict with an emergency higher priority use,
the Director reserves the right to cancel any prescheduled use of the Conference
3. All events must be free and open to the public; however
charges to cover the cost
of materials may be levied if the person or group has the
permission of the Library Director in advance.
4. Alcohol and tobacco are not permitted.
5. It is suggested that all activities be completed by
6. Groups set up in advance and take down the room, putting
chairs, tables and
equipment back where they belong.
7. Groups shall be responsible for any damage.
8. A refundable security deposit of $10.00, cash only, will
be required for the use
of the room. The key may be picked up on the previous day
that the library is
open. Return key in Book Drop at south entrance after
meeting. Monthly statistics
are kept on the room’s usage-your group needs to fill out
and return a KCR use by
community group form, which is found in the key box and the
Room door. Repeated failure to return monthly statistics
with result in the
forfeiture of the group deposit. The patron should pick up
deposit within two
weeks. Any deposit not picked up within two weeks will be
considered a donation
to the library.
9. The Village of Essex Junction and the Brownell Library
Trustees are not
responsible for any accident, injury or loss of individual
property while the room
is in use.
10. A representative of any group or organization using the
room must sign the
Acceptance of Responsibility Form at the time of any
reservation. If your group
uses the room on a regular long term basis you will be
required to sign the
Acceptance of Responsibility Form each January.